Social Security Card & Work Permit

Your first step at securing approval for on-campus employment is through the Work Permit process.  You must complete this process if you are applying for Social Security, a first-time work permit, or renewal work permit. Please be advised that the Kearney Center will no longer accept work permit forms through email; all forms must be submitted through the process outlined below.

STUDENT’S RESPONSIBILITY FOR SOCIAL SECURITY OR WORK PERMIT APPLICATION

STEP ONE: EMPLOYER INFORMS KEARNEY CENTER OF YOUR EMPLOYMENT

  • Have your employer fill out the Verification of F-1/J-1 On-Campus Employment form. Your employer will need to upload the form to link.mnsu.edu/intlemployment
  • Until further notice, the Kearney Center will be accepting digital signatures on the Verification of F-1/J-1 On-Campus Employment form. You must download the form and open it in Adobe to enable digital signatures. 

STEP TWO: YOU RECEIVE A LINK FROM THE KEARNEY CENTER TO UPLOAD ALL REQUIRED DOCUMENTS

  • Once your employer has submitted your Verification of F-1/J-1 On-Campus Employment form, you will receive an automatic response from the Kearney Center that provides you a link to the Student Work Permit Application.
  • The application link is the same for Social Security and Work Permits. 

ALL APPLICANTS

To ease the process, please gather the following documents and be ready to upload them into the form:

FIRST-TIME WORK PERMIT APPLICANTS

Please review and prepare the following documents to upload in your application: 

Social Security Application

In addition to the materials mentioned in the first column, please prepare and complete the Social Security Application. You will be required to upload your application in the form.

RENEWING WORK PERMIT APPLICATIONS:

  • You are required to fill out the Student Work Permit Application and provide a copy of your passport, U.S. Visa, updated I-94 & travel history. 
  • You are NOT required to meet with Kearney Center staff to complete the process. 

STEP THREE: SCHEDULE YOUR MANDATORY 15-MINUTE APPOINTMENT WITH THE KEARNEY CENTER

  • The link to schedule your appointment will be in the Student Work Permit Application.

STEP FOUR: MEET WITH KEARNEY CENTER STAFF TO REVIEW AND COMPLETE SOCIAL SECURITY APPLICATION OR WORK PERMIT APPLICATION

  • Students renewing their work permit do NOT need to meet with Kearney Center staff to complete the process. 
  • During the appointment, the Kearney Center will confirm that all forms are filled out correctly and have all required signatures. If there are minor mistakes on your form, you will be able to correct them during the appointment. 

STEP FIVE: WATCH YOUR EMAIL FOR UPDATES ON YOUR SOCIAL SECURITY OR WORK PERMIT APPLICATION.

  • On your appliction, you will be able to select how the Kearney Center informs you of a completed work permit. 
  • You are responsible for checking your University email and/or text messages to pick up your work permit. The Kearney Center will only send one email/text notification out to you. 

PLEASE NOTE:

  • The Kearney Center will process your work permit in three to five business days. It is not possible to receive your work permit the same day as you drop off your forms. 
  • If you have an on-campus job with Sodexo, Barnes & Noble, or Affinity Plus, you will receive your work permit from your employer. You will need to complete the Statement of Employment and return it to the Kearney Center. 
  • When you receive your original Social Security card by mail, take it to the Campus Hub so that they can update your MSU records.   

Understanding Employment Regulations

  • You may not work more than a combined total of 20 hours/week.
    • As an F-1 or J-1 International Student, if you choose to work more than a total of 20 hours/week, you will be out-of-status - leading to serious immigration issues including having your SEVIS record terminated.  This is considered unauthorized employment making you ineligible for reinstatement. 
    • 40 hours/week is authorized for summer & winter break for undergraduate students 
    • 14 hours/week is authorized during summer & winter break unless you have a GA, TA or RA for graduate students 
  • A job offer is required to obtain a social security card.  
  • You need to keep your Passport valid at all times. An expired passport terminates your campus employment.  
  • You need to request a Program Extension if your I-20 program end date is near. You are not allowed to work on-campus if your program has ended. 
  • You can work only on-campus unless you have authorization for CPT, OPT, or an Economic Hardship EAD. 
  • If you have more than one job, you can only work a total of 20 hours/week as an undergraduate student or 14 hours/week as a graduate student during the school year.