Scheduling and Hosting Large Meetings in Zoom

 

Before Setting Up

• Finalize meeting details
• Select meeting moderator
• Identify host(s)

Ready? Get Set Up! 

1. Log In Online

   • minnstate.zoom.us

2. Create a New Meeting

   • Enter details, choose "Mute attendees upon entrance"

3. Add Other Hosts

   • Enter moderator, chairs, presenters, etc. 
   • As alternative hosts, they will get another seprate email with a link they should use

4. Invite Your Attendees

   • Copy the meeting link and share with guests

The Meeting Moderator

The meeting moderator is key to success during your meeting. They should not be a presentor or key meeting leader. During the meeting, this person should:

• Explain to participants how they can ask questions and participate
• Mute all participants at the beginning of a meeting
• Change meeting settings to "not allow participants to unmute self"
• Keep the chat and participant views open at all times
• When a question or hand is raised, let the hosts know when apporpriate by talking live with the hosts (ensure you are unmuted)
• Once the host acknowledges the question asker, unmute them

Tips For Success

• Be early to meetings
• Share expectations with attendees
• Host from your computer, not your phone
• Remember, you can record meetings!