Zoom

• Set up your Zoom account
• Test your Zoom account

Getting Started - The Basics

Watch our Zoom basics video to learn how to sign in to your premium university account, download the desktop client, check for updates, and basic in-meeting tools.

Key Features of Zoom

• High capacity meeting rooms: invite up to 300 people to regular meetings or host a webinar space and invite up to 500.
• Easy scheduling: Choose unique URLs for different meetings or keep the location consistent every time. Outlook Calendar integration allows quick coordination of meeting invitees.
• Invite anyone: Anyone can join your meetings and webinars, even if they don’t have a Zoom account.
• Join by phone: Don’t have access to quality video and audio on your computer? Call in to meetings on the phone instead!
• Conference room and classroom integration: Connect your Zoom meetings to room systems on campus and use their high-quality cameras, microphones, and monitors.
• Helpful tools: Screen share and use digital whiteboards for visual aids during meetings. Review meetings later with the option to record and download.
• Record Sessions: As an optional setting, meeting hosts can choose to record their meetings and store the recordings in the cloud or on their computer.

• More security tips from Zoom

Show your Maverick pride by downloading images and branded graphics to use as virtual backgrounds for your next Zoom meeting.

We suggest the use of virtual backgrounds as a best practice for online security, as your personal work environment is not shown. Download the images and short videos below by clicking on the ones you like They will automatically download to your device.

HOW TO USE A VIRTUAL BACKGROUND IN ZOOM:

1. Click on the image(s) or video(s) below to download them to your computer.
2. Open the Zoom app and click the Settings button (gear symbol) in the top right corner.
3. In the Settings panel, select Virtual Background from the menu on the left.
4. Select an image (or upload an image using the plus+ button) to set your virtual background.

View video tutorial

Note: For the backgrounds that include University logos or the #MavFam hashtag, if you have screen mirroring turned on in Zoom, the words will appear backwards to you but will appear normal to the other people on the video call.

Before Setting Up

• Finalize meeting details
• Select meeting moderator
• Identify host(s)

Ready? Get Set Up! 

1. Log In Online

   • minnstate.zoom.us

2. Create a New Meeting

   • Enter details, choose "Mute attendees upon entrance"

3. Add Other Hosts

   • Enter moderator, chairs, presenters, etc. 
   • As alternative hosts, they will get another seprate email with a link they should use

4. Invite Your Attendees

   • Copy the meeting link and share with guests

The Meeting Moderator

The meeting moderator is key to success during your meeting. They should not be a presentor or key meeting leader. During the meeting, this person should:

• Explain to participants how they can ask questions and participate
• Mute all participants at the beginning of a meeting
• Change meeting settings to "not allow participants to unmute self"
• Keep the chat and participant views open at all times
• When a question or hand is raised, let the hosts know when apporpriate by talking live with the hosts (ensure you are unmuted)
• Once the host acknowledges the question asker, unmute them

Tips For Success

• Be early to meetings
• Share expectations with attendees
• Host from your computer, not your phone
• Remember, you can record meetings!

You can schedule Zoom meetings within Microsoft Outlook (MavMAIL) by downloading a special plugin. This makes scheduling easy and convenient. View a video tutorial from Zoom on how to schedule a meeting in Outlook.

GET PLUGIN

Drop-in Sessions for Faculty Using Zoom in the Classroom

• Zoom Drop-in Training & Support Session
• Faculty can also request individual or group training with an Instructional Designer.

Videos & Webinars

• Zoom Basics: Sign In & Download
• Zoom 101: In Meeting Controls (Basic)
• Zoom Live Webinars

Helpful Articles & Links

• Tips and Tricks for Teachers Educating on Zoom
• Tips and Tricks for Administrators and Staff
• Student Tips for Participating in Online Learning
• Minnesota State Zoom resources

Tech Support

• Zoom Help Center
• Still have questions? We can help! Contact the IT Solutions Center.

When attending a class or meeting via Zoom, portray yourself in the best light possible as a student or employee of Minnesota State University, Mankato by following these tips on preparedness and general Zoom etiquette.

• Designate Your Workspace
  • Ensure your workspace is quiet, clean, and has an appropriate background. Or, use a virtual background.
• Set Up Your Tech
  • Check your Wi-Fi, test your video and audio, and get familiar with the software before entering the meeting.
    • Zoom Help Center
    • IT Solutions Center
• Communicate with the Host
  • Zoom includes nonverbal feedback buttons for raising your hand, responding yes or no, asking the host to adjust speed, requesting a break, and more. Use them!
• Be Professional
  • Be on time to meetings, dress appropriately, and sit tall and look directly into the camera when using video.
• Avoid Embarrassing Mistakes
  • Pay attention to your video, microphone, and screen sharing settings to avoid embarrassing mistakes. Always keep the chat rooms appropriate.

More Resources

Tips for Meeting Hosts

Tips for Students

Keyboard Shortcuts