Please help us reduce the risk of COVID-19 transmission by completing a daily screening tool. The screening tool is part of a system-wide initiative by the Minnesota State System office.
All students, faculty, staff, visitors, contractors, vendors, and suppliers are required to complete a daily self-screening before coming to campus.
This assessment is not meant to take the place of consultation with your health care provider to diagnose or treat conditions. If you are in an emergency medical situation, please call 911 or your local emergency number.
self-assessment screening "not authorized" RESULTS
If you take the COVID-19 screening assessment and receive a message that you are not authorized to come on campus, based on Minnesota Department of Health guidance you should:
To protect the health and safety of students and employees from the direct threat resulting from the spread of COVID-19 in the workplace to the extent reasonably possible, Minnesota State is requiring mandatory screening of all employees, students, contractors, and visitors prior to entering campus buildings for potential exposure to COVID-19 and symptoms of COVID-19.
Employees who refuse to complete the screening will not be admitted to the workplace, will be considered absent from work without approved leave during their regular assigned work time and may be subject to disciplinary action, up to and including discharge. Employees who are absent from work without approved leave in these circumstances will be placed in no-pay status.
Students will not be permitted to enter campus buildings if they do not complete and pass the screening. Students who refuse to complete the screening and persist in entering campus buildings may be subject to student code of conduct and may be removed from campus.
Consistent with the Governor’s Executive Order 20-81, all employees, students, and visitors are required to wear face covering in all buildings as well as other designated spaces, except in locations or circumstances exempted under EO 20-81.
Frequently Asked Questions about the self-screening tool
What is the COVID screening tool and how will it be used?
It’s a web-based tool individuals will use to self-assess COVID-19-related health risks and determine whether they should be allowed to enter Minnesota State facilities in order to mitigate the risk of transmission.
How do I access the tool?
Minnesota State University, Mankato's university-specific self-screening web link is available on this page and on materials available at campus entrances.
Who is required to use the tool?
Everyone who plans to visit any facility within the Minnesota State system, including all students, employees, visitors, contractors, and vendors, must complete the self-assessment before they arrive each day they will be on campus or at the workplace for longer than 15 minutes. This applies to all 54 Minnesota State campuses and the system office. Students who live on campus are required to complete the assessment daily.
How does the tool work?
The tool will be available from the website of each college and university and MinnState.edu, and will be accessible from any device capable of interacting with a web page including most handheld devices. Users will be guided through a series of questions to identify COVID-19-related health risks. Individuals who pass the self-assessment will receive an email that reflects approval -- anyone may be asked to show this email upon entering campus or the workplace. The application will inform individuals who do not pass the self-assessment that they should not come to campus or the workplace and will display campus-specific contacts and guidance on steps to take in order to protect health and safety.
What criteria does the assessment use in order to evaluate COVID-19-related health risks?
The assessment screens individuals who indicate they have exhibited symptoms associated with COVID-19 within the past 10 days or have been in contact with anyone with a confirmed case of COVID-19 within the past 14 days. The criteria used by the self-assessment is based on guidelines provided by the Minnesota Department of Health.
What happens when an individual refuses to use the screening tool?
They will not be allowed on campus or into the workplace.
What if an individual doesn’t have access to the tool electronically or doesn’t have a smart phone?
They could use a computer and print out their results, or use a written tool once at campus.
What if an individual has symptoms similar to COVID-19 due to other health issues, such as allergies or sore muscles following a workout?
The tool accommodates symptoms not related to COVID-19.
Do guests of the campus – such as attendees at an athletic event – need to use the tool?
Anyone planning to spend more than 15 minutes on campus needs to use the tool.
Do individuals who are not employees of the college or university, but work for an organization that has work space on the campus need to use the tool?
Anyone planning to spend more than 15 minutes on campus needs to use the tool.
Is there a consequence for when someone comes to class/work after “failing” the screening?
Employees or students who falsify inputs will be addressed through the appropriate discipline process.
If visitors to campus hold tickets for an event, and fail the screening tool, will ticket costs be refunded?
Those who cannot attend an event due to a negative screening should be compensated through existing college or university refunding practices.
Do people who will only be within outdoor facilities on a campus need to use the tool?
Yes. If they will be on campus they are required to use the tool.
Do employees or students who are working remotely or otherwise not planning to be on campus or at the workplace on any given day still need to use the tool?
No, only if you individuals who are planning to spend more than 15 minutes on campus needs to use the tool.
Do individuals who come to campus when buildings are closed (such as faculty working weekends) need to do the self-assessment?
Yes. Anyone planning to spend more than 15 minutes on campus needs to use the tool.
Who will have access to the data collected by the assessment?
Minnesota State is committed to protecting the private data submitted through this self-evaluation tool. The Chancellor and campus leadership have designated a limited number of individuals, at the system office and on each campus, who may access to the results of the self-evaluation tool. Access is restricted to those individuals whose work assignments reasonably requires access to the data.
What will happen to the data submitted through the tool?
The information submitted through the self-evaluation tool is classified as “highly restricted” by Operating Instruction 220.127.116.11 “Data Security Classification.” The detailed collection, use, and safeguarding of “highly restricted” data is outlined in Operating Instruction 18.104.22.168 “Information Security Controls.” Minnesota State has robust processes in place to maintain the confidentiality of data, as well as to prevent, control, and minimize the impacts of any security incidents.
How long will the data be kept?
Minnesota State will use the data collected by this tool for the benefit of the health and safety of our students and employees. We will maintain the data as long as necessary to safeguard our students and employees and we will destroy the data when we have determined it is no longer needed. The tool does not store passwords and cannot email sensitive data. In addition, no data is stored on the device that is used to access the assessment.
Who do I contact if I have additional questions or want to report a concern on non-compliance?
Students may contact the campus designated student COVID-19 contact for further questions and information. The student COVID-19 contact is the Student Affairs Office at firstname.lastname@example.org or (507) 389-2121.
Employees may contact the campus designated employee COVID-19 contact for further questions and information. The designated employee COVID-19 contact person is the Director of Environmental Health, Safety and Risk Management at (507) 389-5568. Please do not include any health-related information in emails sent to these contacts.