Employee Notification Process

Employees are required to complete the self-screening tool on a daily basis prior to coming to campus.

This assessment is not meant to take the place of consultation with your health care provider to diagnose or treat conditions. If you are in an emergency medical situation, please call 911 or your local emergency number.

Daily Self-Screening

  1. If you take the COVID-19 screening assessment and receive a message that you are not authorized to come on campus.  You should:
    • Self-quarantine immediately
    • Monitor your health, contact your healthcare provider as needed
  2. If the medical advice is to get tested, the employee should isolate until test results are received.
  3. If the test result is positive for COVID-19, then the employee should notify their supervisor and call the Campus Reporting Hotline at (507) 389-2030.
  4. If the medical advice is to quarantine due to symptoms or exposure, the employee will quarantine for 14 days according to MDH guidelines.

Report Work Status

Employees should report their work status to their supervisor as soon as possible and/or prior to the start of their next work shift. Employees that need assistance with any applicable leave policies or benefits should contact Human Resources at hr@mnsu.edu or (507) 389-2015.


Supervisor Procedure

Supervisors, once notified of a positive COVID-19 case, should notify the Campus Reporting Hotline at (507) 389-2030. The Supervisor should then take these steps:

  1. Supervisor should ask employee(s) to leave work and follow any medical advice they have received.
  2. If the Supervisor knows that the positive COVID-19 case had exposure to any employees longer than 15 minutes or more with close contact of 6 feet or less, please notify those employees that they have been exposed to a COVID-19 positive person. According to MDH, these exposed employees should stay home for 14 days from the last day they were exposed to the person with COVID-19.
  3. Track the number of days that exposed employees stay home to make sure they do not come back to work too soon.

Supervisors should work with their Human Resources Generalist to ensure these expectations are followed.


Other Important Reminders

A suspected case or notice of a positive COVID-19 is serious and calls for action. At the same time, there are some additional privacy matters that are important to keep in mind.

Reporting is Encouraged

Each individual with a positive COVID-19 case is encouraged to notify the University of their positive test result by calling (507) 389-2030. If you choose not to report your positive test results, the Minnesota Department of Health may report this to the University on your behalf following a consultation.

Health Status is a Private Matter 

Each individual’s health status is a private matter, and no one should publicly declare someone as sick. In the event others need to be notified of a suspected or positive COVID-19 test result, the Minnesota Department of Health (MDH) will provide guidance on how to do that. Do not notify classes, office colleagues, student clubs, teams, etc. of positive cases unless with specific guidance. 

Do Not Require Doctor's Notes

Current MDH recommendations include self-quarantining if you have contact with a COVID-19 positive person. With the fluidity of the health of our community and the demands on healthcare providers, students and employees may not have doctor’s notes to share. For the Fall 2020 semester, please extend some grace to students and colleagues who report being COVID-19 test positive. This is also true if someone has contact with someone who has COVID-19.