Employee Notification Processes

Minnesota State University, Mankato values the health and safety its students, faculty, staff, and visitors. To assist with maintaining a healthy campus community, the University asks employees to follow these notification procedures to assist with any response to positive COVID-19 cases.

Notification Processes (PDF)


Daily Self-screening

Before coming to campus each day, please complete a self-screening.

  1. If you answer yes to any of the questions, isolate and seek medical advice.
  2. If the medical advice is to get tested, isolate and wait the 2-4 days for the test result.
  3. If the test result is positive for COVID-19, notify your supervisor and call the Campus Hotline at 507-389-2030.

Self-Screening Tool


Cases Reported to the University

In the event of a positive COVID-19 case reported to the University by the employee or someone else, the following process will be followed:

  1. The employee should notify their supervisor and should call the Campus Hotline at 507-389-2030 to share they (or someone) are COVID-19 positive.
  2. Supervisors, once notified of a positive COVID-19 case, should:
    1. notify the Campus Hotline at 507-389-2030.
    2. ask employee(s) to leave work and follow any medical advice they have received.
    3. If the Supervisor knows that the positive COVID-19 case had exposure to any employees longer than 15 minutes or more with close contact of 6 feet or less, please notify those employees that they have been exposed to a COVID-19 positive person. According to the Minnesota Department of Health (MDH), these exposed employees should stay home for 14 days from the last day they were exposed to the person with COVID-19. 
    4. Track the number of days that exposed employees stay home to make sure they do not come back to work too soon.     
  3. University Security will provide a daily report of new cases to:
    • David Jones, Vice President for Student Affairs & Enrollment Management
    • Wendy Schuh, Director of Student Health Services
    • Chandler Holland, Director of Environmental Health, Safety, & Risk Management
    • Brian Breck, Assistant Director for Human Resources
  4. Human Resources may contact Wendy Schuh to notify MDH of the positive COVID-19 case.

Cases reported to the Minnesota Department of Health

In the event of a positive COVID-19 case reported to the Minnesota Department of Health (MDH), the following process will be followed:

  1. A positive COVID-19 case is reported to MDH by a healthcare provider or laboratory.
  2. Once MDH determines the person to be an employee AND MDH believes that it is important to report this to the University, MDH will call the Campus Hotline at 507-389-2030 to notify the University.
  3. University Security Dispatch will record the information and maintain an inventory of reported cases.
  4. University Security will provide a daily report of new cases to:
    • David Jones, Vice President for Student Affairs & Enrollment Management
    • Wendy Schuh, Director of Student Health Services
    • Chandler Holland, Director of Environmental Health, Safety, & Risk Management
    • Brian Breck, Assistant Director for Human Resources
  5. MDH may begin contact tracing, which may include contacting Human Resources and/or Chandler Holland, Director of Environmental Health, Safety, & Risk Management to assist.

Report Work Status asap

Employees should report their work status to their supervisor as soon as possible and/or prior to the start of their next work shift. Employees that need assistance with any applicable leave policies or benefits should contact Human Resources at hr@mnsu.edu or 507-389-2015.


Other Important Reminders

A suspected case or notice of a positive COVID-19 is serious and calls for action. At the same time, there are some additional privacy matters that are important to keep in mind.

Reporting is Optional

Each individual with a positive COVID-19 case has the option to notify the University of their positive test result. This is not a requirement, and no one will be compelled to notify us. However, it is our hope that the individual will notify us so we can take appropriate steps to protect the campus community.

Health Status is a Private Matter 

Each individual’s health status is a private matter, and no one should publicly declare someone as sick. In the event others need to be notified of a suspected or positive COVID-19 test result, the Minnesota Department of Health (MDH) will provide guidance on how to do that. Do not notify classes, office colleagues, student clubs, teams, etc. of positive cases unless with specific guidance. 

Do Not Require Doctor's Notes

Current MDH recommendations include self-isolating if you have contact with a COVID-19 positive person. With the fluidity of the health of our community and the demands on healthcare providers, students and employees may not have doctor’s notes to share. For the Fall 2020 semester, please extend some grace to students and colleagues who report being COVID-19 test positive. This is also true if someone has contact with someone who has COVID-19.